Current Opportunities
Chief Financial Officer
Position Overview
Samueli Institute seeks a Chief Financial Officer (CFO) with experience in non-profit financial management, and extensive knowledge of Federal and Department of Defense contracting systems. Reporting to the Chief Operations Officer (COO), the CFO will be responsible for providing both operational and programmatic support to the Institute and will assist with all strategic and tactical matters as they relate to budget management, grants and contracts management, cost benefit analysis, forecasting needs and the securing of new funding. The CFO will manage the finance, grants and contracts staff and will be the chief financial spokesperson for the Institute. Qualified candidates will initially start as an independent contractor with an opportunity to convert to a regular employee within six months. This will be a part-time (21 hours per week) position to start.
Essential Duties
- Ensure programmatic success through cost analysis support, and compliance with all contractual and programmatic requirements.
- Plan, develop, organize, implement, direct and evaluate the Institute’s fiscal function, financial strategy and performance and make recommendations to the COO as needed.
- Provide strategic and technical financial advice by providing timely and accurate analysis of budgets, financial reports and financial trends.
- Evaluate and advise on the impact of long range planning, introduction of new programs/strategies and new funding opportunities.
- Oversee the management and coordination of all fiscal reporting activities for the Institute including: organizational revenue/expense and balance sheet reports;
- reports to funding agencies; and development and monitoring of organizational and contract/grant budgets.
- Project a positive image of Samueli Institute and conducts oneself at all times in a way that is consistent with the values and culture of the organization.
Qualifications
- Master’s degree with 10-15 years of related experience.
- Expert knowledge and skills in non-profit financial management.
- Strong and extensive knowledge of GAAP, OMB Circulars, appropriate code of Federal Regulations sections, and DoD contracting systems, personnel and office structures desired.
- Energetic and forward-thinking with high ethical standards.
- Strong experience in government grants and contracts, including expertise in the FAR and DODGR.
- Able to complete multiple tasks and high volume of work on deadline, and able to make effective and persuasive presentation to the Board and other high-level groups.
- Excellent negotiator, possess a “big picture” perspective, professional demeanor and able to work effectively with senior executives and members of the media.
- Position requires the poise, tact and diplomacy to handle sensitive and confidential situations.
- Must be a self-starter with strong initiative as well as an effective team-player.Excellent time management, organizational and interpersonal skills.
- Technical requirement for this position include computer proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and database management.
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Operations Manager
Position Overview
Samueli Institute seeks an Operations Manager to provide high level management and project support for operational practices and services essential to the mission and office operations of the Institute. The Operations Manager will report to the Director of Human Resources.
Essential Duties
- Manage all activities, services and operations of the Institute’s office in Alexandria, Virginia, including expenses and budgets.
- Work with the travel office.
- Manage subtenants and vendors.
- Create consulting agreements.
- Oversee the Administrative team activities and operations.
- Communicate with a diverse group of external colleagues and partners as well as internal contacts at all levels of the organization.
Qualifications
- Bachelor’s degree in Management or a related field.
- Minimum of 7-10 years of related experience.
- Strong writing, verbal, presentation and project management skills are required.
- Excellent analytical abilities in order to gather and summarize data for reports, develop solutions to various administrative problems, and prioritize work.
- Highly skilled in working with vendors and negotiating/securing favorable pricing for goods and services.
- Must be a self-starter, with the ability to proactively anticipate needs.
- Intermediate to advanced proficiency with Microsoft Office Suite (Word, Excel, and PowerPoint).
- Experience with SharePoint and basic graphic design is highly preferred.
- Independent judgment is required to plan, prioritize, and organize a diversified workload.
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Research Coordinator
Position Overview
Samueli Institute seeks a Research Coordinator who will be responsible for the operation of Military and Veterans Affairs (VA) Research Projects, as well as the maintenance of records and documents (in both hardcopy and digital format) relevant to the operation of Military Medical Research.
Essential Duties
- Assist in writing and editing research protocols and manuscripts for submitting for publishing.
- Perform basic literature searches.
- Create documents for research studies.
- Prepare research data collection packets.
- Recruit subjects for research studies.
- Organize large volumes of data.
Qualifications
- Bachelor's degree and one to two years of clinical research experience is preferred.
- Experience working in a Military and VA environment is highly preferred.
- Strong subject recruiting and IT skills.
- Detail-oriented.
- Ability to work independently.
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Project Management Coordinator
Position Overview
Samueli Institute seeks a Project Management Coordinator to provide technical support for projects, programs, end users, web sites, databases and systems. The Project Management Coordinator will also provide operational and coordination support for meetings, documentation and reports for the Project Management Office (PMO) and IT department.
Essential Duties
Project Management Office (PMO)
- Provides programs coordination for the PMO
- Enhances and streamlines project planning, tracking, reporting, integration and efficiency; and provides guidance, documentation, and metrics for PM.
- Creates status reports, prepares and disseminates meeting agendas and minutes, records and monitors status of action items.
- Assists in development, delivery and coordination of PM related trainings, training materials/ manuals, core competencies, curricula, and other coaching and support resources related to PM.
- Co-develops, revises, catalogs, organizes and translates PM related policies and procedures into web format.
- Helps create, refine and evolve state-of-the-art technological tools to support efficient management of projects, portfolios and programs.
- Develops, implements and refines SharePoint-based team workspace templates for projects, programs, initiatives and portfolios
Information Technology Department
- Provides SharePoint related Help Desk support for on-site and remote SI end users.
- Assists other IT staff with internet/intranet server management and administration.
- Works with IT Director on priority SOPs for IT SharePoint enterprise documentation.
Qualifications
- Bachelor’s degree in a field related to project management and/or information technology
- At least two years of related experience is required
- Ability to work effectively both independently and in a team environment
- Strong organization and prioritization skills
- Ability to understand and follow complex, detailed technical instructions
- Proficiency with MS Word, MS Excel, email, and general Internet and electronic communications
- Knowledge of database design and development
- Moderate proficiency with using, and/or ability to learn quickly, SharePoint and MS Access
- Strong spoken and written communications skills; excellent teaching skills with the ability to communicate complex ideas to non-techincal staff in clear, simplified terms
Capacity and will to learn new software, research methods, and work routines quickly, under the mentorship of other staff
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Systematic Reviews Research Associate
Position Overview
Samueli Institute seeks an experienced Research Associate to work closely with Systematic Review Managers to support and contribute to systematic reviews (SRs).
Essential Duties
- Performs systematic reviews, including collecting data, screening, reviewing and extracting data, cleaning data and preparing for publication
- Participates in systematic review workshops, serving as a helper for participants throughout break-out sessions, and eventually serving a role as an instructor
- Reviews, analyzes, evaluates and organizes research reports and articles for publication
- Performs literature searches in multiple electronic databases and other search avenues
- Retrieves documents via electronic and on-site library visits (as needed)
- Creates forms, performs queries, and assists in collating data reports for systematic reviews
- Initiates and maintains systematic review “rule books” with the help of a review manager
- Maintains clear and accurate records, inventories and logbooks.
- Contributes and coordinates to expert panel development and meetings
- Assists in the maintenance of a share point site for systematic review portfolio
- Assists with management of budgets, as needed, and creating timelines for group projects for systematic reviews
- Participates in the writing and submission of systematic review manuscripts
- Assists in proposal writing and technical reports
- Formats and reviews manuscripts to be submitted for publication at Samueli Institute for the Executive Office
- Participates in the organization of educational workshops for the Institute
Qualifications
- Bachelor’s degree in health sciences
- Basic knowledge and experience in systematic review methodology
- Working knowledge of biomedical sciences research
- Familiarity with different search engines and creation of search strategies for literature searching within and across those databases
- Outstanding interpersonal and organizational skills
- Experience with bibliographic management software such as EndNote and RefWorks
- Proficiency with Microsoft Office Suite (Word, Excel, Access, and PowerPoint) and academic databases
- SharePoint experience desired
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