SAMUELI   INSTITUTE for INFORMATION BIOLOGY

Position Description

 

Position Title:  Special Assistant

Location: Alexandria, VA, Samueli Institute

Supervises : None

Supervisor:  Deputy Director, SIIB

 

Position Summary: Under Minimal supervision, this position is responsible for providing the day to day administrative support to the Deputy Director.

 

Duties and Major Responsibilities:

·        Assist the Deputy Director with research and other special projects

·        Development of PowerPoint presentations

·        Formatting and editing of documents, and papers in preparation for publication

·        Conduct background research, including reviews of the literature

·        Provide operational support, including filing, maintenance of calendars in coordination with other staff, support for team meetings, correspondence or report preparation and completion of special projects.

·        Prepare written communications including but not limited to flow charts, reports, correspondence, forms, policies, and procedures.

·        Create itineraries, make travel arrangements, and complete reimbursement forms for Deputy Director. 

·        Other duties as assigned

 

MINIMUM JOB REQUIREMENTS: 

            Master’s level degree preferred, however will also accept Bachelor’s degree and training comparable to that required in an advanced degree  program.

 

This position requires a minimum of three years of progressively responsible experience in executive level administrative positions in business, professional or medical organizations; outstanding organizational skills, ability to handle multiple tasks; strong interpersonal, verbal and written communication skills and superior computer skills including MS Office. 

 

 

Essential Skills, Knowledge AND Experience Desired:

·        Proven organizational skills with experience in multiple ongoing tasks.

·        Excellent computer and typing skills and knowledge of multiple programs using MS Office Suite, including: Word, Excel, PowerPoint (Access database helpful) for word processing, project development and data warehousing.

·        Strong communication (both oral and written) and interpersonal skills that enable the individual to work effectively both independently and in a team environment.

·        Experience demonstrating sound professional judgment and discretion.

·        Excellent Analytical skills, ability to synthesize information

·        Attention to detail

·        Good knowledge of general office procedures.

·        Knowledge of medical and scientific terminology preferred as well as an interest in complementary and alternative medicine and international healing practices.

 

Salary: Competitive

 

Interested candidates should email a résumé and salary history to:  tcarper@siib.org.  Please no phone calls.